Delivery note format for the UK
Fill in a delivery note and print it, free, no signup. It proves delivery. It is not a VAT invoice.
Fill in the delivery note, then print it or Print → "Save as PDF". Nothing you type is stored or sent. A delivery note shows quantities. It is not a tax invoice.
DELIVERY NOTE
UK · proof of delivery, not a tax invoice
| Description of goods | Code | Qty | Unit | Remarks |
|---|
Dispatched by
Signature
Received by
Name and signature
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Blank format, free, no signup: PDF Excel (with formulas) Word
Delivery notes and invoices, from one record.
- Numbers run in order by themselves.
- Customers and items are saved, so you pick them instead of typing.
- Stock goes down when goods leave, with no second entry.
Delivery note and VAT invoice in the UK
- A delivery note proves that goods were sent or received. It is not a VAT invoice. To reclaim input VAT you normally need a valid VAT invoice.
- A full VAT invoice shows the supplier's name, address and VAT number, the date, a unique number, the customer, a description, the quantity, the rate, the VAT rate and amount, and the total.
- A simplified invoice can be used when the total including VAT is £250 or less (VAT Notice 700/21).
- If an invoice is missing details, ask the supplier for a corrected one before you claim the VAT back.
- Keep business records for VAT, including delivery notes, for at least 6 years.
Source: HMRC VAT Notice 700/21 (Record keeping for VAT, paragraphs 2.3, 2.4, 4.1 and 4.5) on GOV.UK, read 31 October 2026, and Notice 700 (The VAT Guide). General guidance, not tax advice.
Need the same paper for India? See the delivery challan format. For a sale, make a GST invoice.
Questions, answered.
Is a delivery note a VAT invoice in the UK?
No. A delivery note proves delivery. To reclaim input VAT you normally need a valid VAT invoice. Keep delivery notes with your VAT records, for at least 6 years.
When can I use a simplified invoice?
When the total including VAT is £250 or less (HMRC VAT Notice 700/21).
What must a VAT invoice show?
The supplier's name, address and VAT number, the date, a unique number, the customer, a description, the quantity, the rate, the VAT rate and amount, and the total.
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